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Training log examples: Medical assistant (Medizinische/r Fachangestellte/r)

A medical assistant’s training log records the tasks you took on in the practice: reception, hygiene, lab work, diagnostics, billing and practice organisation. The first year centres on reception and hygiene, the second on lab work, emergencies and billing, the third on treatment assistance and prevention. Confidentiality matters: you describe your activity, never the patient. The examples show one week per year of training.

Chamber
Ärztekammer
Duration
3 years
Regulation
Training regulation for medical assistants (MedFAngAusbV), 2006

Example weeks

This is what one week in the training log can look like. Always write your own entries about what you actually did. The form itself stays German, as it is submitted in German.

Year 1 Reception and practice hygiene

Ausbildungsnachweis (wöchentlich)
Name des/der Auszubildenden:
Ausbildungsjahr:1
Ausbildungsbereich:Reception and hygiene
Ausbildungswoche vom:
bis:
Betriebliche Tätigkeiten*Stunden
Welcomed patients at reception, scheduled appointments and coordinated waiting times
Set up paper and electronic records and read insurance cards
Cleaned, disinfected and sterilised instruments according to the hygiene plan
Prepared treatment rooms as scheduled and documented hygiene checks
26
Unterweisungen, betrieblicher Unterricht, sonstige Schulungen*Stunden
Briefing on confidentiality, data protection and the hygiene plan
Themen des BerufsschulunterrichtsStunden
LF 2: Receiving and accompanying patients, appointment planning
LF 3: Practice hygiene, disinfection and sterilisation
* Wie lange wurde welche Tätigkeit ausgeübt?
Datum, Unterschrift Auszubildende/r
Datum, Unterschrift Ausbildende/r oder Ausbilder/in
Datum, Unterschrift gesetzliche/r Vertreter/in
Datum, weitere Sichtvermerke (z. B. Lehrer/in)

Year 2 Lab work and diagnostics

Ausbildungsnachweis (wöchentlich)
Name des/der Auszubildenden:
Ausbildungsjahr:2
Ausbildungsbereich:Lab and treatment assistance
Ausbildungswoche vom:
bis:
Betriebliche Tätigkeiten*Stunden
Prepared blood draws and assisted under supervision, labelled samples
Carried out urine tests with test strips and documented the results
Packed lab samples for the collection service and recorded the orders
Maintained lab equipment as scheduled and documented control measurements
Prepared an ECG recording and left the result ready for the doctor
38
Unterweisungen, betrieblicher Unterricht, sonstige Schulungen*Stunden
Briefing on occupational safety and handling sample material
Themen des BerufsschulunterrichtsStunden
* Wie lange wurde welche Tätigkeit ausgeübt?
Datum, Unterschrift Auszubildende/r
Datum, Unterschrift Ausbildende/r oder Ausbilder/in
Datum, Unterschrift gesetzliche/r Vertreter/in
Datum, weitere Sichtvermerke (z. B. Lehrer/in)

Year 2 Billing and supply management

Ausbildungsnachweis (wöchentlich)
Name des/der Auszubildenden:
Ausbildungsjahr:2
Ausbildungsbereich:Administration and billing
Ausbildungswoche vom:
bis:
Betriebliche Tätigkeiten*Stunden
Recorded the day’s services and checked them for the quarterly billing
Prepared prescriptions, referrals and certificates for signature
Checked stock of consumables and prepared an order with quotations
Checked goods received and expiry dates in the medicine cabinet
26
Unterweisungen, betrieblicher Unterricht, sonstige Schulungen*Stunden
Introduction to the practice software and the practice’s billing codes
Themen des BerufsschulunterrichtsStunden
LF 6: Procuring and managing supplies, ordering
LF 7: Organising practice processes in the team
* Wie lange wurde welche Tätigkeit ausgeübt?
Datum, Unterschrift Auszubildende/r
Datum, Unterschrift Ausbildende/r oder Ausbilder/in
Datum, Unterschrift gesetzliche/r Vertreter/in
Datum, weitere Sichtvermerke (z. B. Lehrer/in)

Year 3 Wound care and prevention

Ausbildungsnachweis (wöchentlich)
Name des/der Auszubildenden:
Ausbildungsjahr:3
Ausbildungsbereich:Treatment assistance
Ausbildungswoche vom:
bis:
Betriebliche Tätigkeiten*Stunden
Prepared a dressing change and assisted with wound care, handed over sterile material
Prepared a minor procedure: set out instruments, prepared the room and the patient
Prepared a vaccination status check and kept the vaccination records
Compiled patient information on preventive care
26
Unterweisungen, betrieblicher Unterricht, sonstige Schulungen*Stunden
Talk with the practice owner to prepare for the final exam
Themen des BerufsschulunterrichtsStunden
LF 10: Accompanying minor surgical treatments, types of wounds
LF 11: Prevention, screening and vaccination programmes
* Wie lange wurde welche Tätigkeit ausgeübt?
Datum, Unterschrift Auszubildende/r
Datum, Unterschrift Ausbildende/r oder Ausbilder/in
Datum, Unterschrift gesetzliche/r Vertreter/in
Datum, weitere Sichtvermerke (z. B. Lehrer/in)

Vocational school learning fields

  1. LF 1Finding your bearings in the profession and the health system
  2. LF 2Receiving and accompanying patients
  3. LF 3Organising practice hygiene and protection against infectious diseases
  4. LF 4Assisting in diagnostics and therapy of musculoskeletal disorders
  5. LF 5Preventing incidents and providing help in emergencies
  6. LF 6Procuring and managing supplies
  7. LF 7Organising practice processes in the team
  8. LF 8Accompanying patients in diagnostic and therapeutic measures for disorders of the urogenital system
  9. LF 9Accompanying patients in diagnostic and therapeutic measures for disorders of the digestive system
  10. LF 10Accompanying patients in minor surgical treatments and caring for wounds
  11. LF 11Accompanying patients in prevention
  12. LF 12Developing career prospects

Source: KMK framework curriculum for medical assistants, version in the handout PZ Rhineland-Palatinate 3/2006. School topics go into the block “Themen des Berufsschulunterrichts”.

Tips for this training log

  • Confidentiality applies to your training log: write “prepared and assisted with a blood draw”, never names, diagnoses, birth dates or details that could identify a patient.
  • Name the measure and your role: “prepared dressing change, handed over material” beats “helped with treatment”.
  • Separate what you did yourself from what you only observed. You carry out medical tasks only on instruction and under supervision.
  • Record hygiene and documentation (sterile goods, fridge temperatures): it is part of the training plan and often forgotten.

Common mistakes

  • Patient names or diagnoses in the log. That breaches confidentiality.
  • Only “consultation hours” or “assistance” as an entry, without saying which measure.
  • Hours that don’t match the opening hours or the vocational school timetable.

Examples for other occupations