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Training log examples: Wholesale and foreign trade manager (Kaufmann/Kauffrau für Groß- und Außenhandelsmanagement)

The training log in wholesale and foreign trade follows the stages of goods: enquiry, offer, purchasing, warehouse, shipping and invoice. In the first year you mostly work in order processing and purchasing, in the second marketing and foreign trade transactions are added, in the third warehouse, transport, costing and controlling. Write down which transactions you handled yourself and with which systems. The examples show one week per year of training.

Chamber
IHK
Duration
3 years
Regulation
Training regulation for wholesale and foreign trade management (GuAMKflAusbV), 2020

Example weeks

This is what one week in the training log can look like. Always write your own entries about what you actually did. The form itself stays German, as it is submitted in German.

Year 1 Processing customer orders

Ausbildungsnachweis (wöchentlich)
Name des/der Auszubildenden:
Ausbildungsjahr:1
Ausbildungsbereich:Sales and order handling
Ausbildungswoche vom:
bis:
Betriebliche Tätigkeiten*Stunden
Recorded customer enquiries and drew up offers with prices and delivery times
Created orders in the merchandise management system and checked availability and stock
Created delivery notes and invoices and matched them with the order
Checked a complaint about a wrong delivery and clarified it with the warehouse
28
Unterweisungen, betrieblicher Unterricht, sonstige Schulungen*Stunden
Introduction to the merchandise management system and handling customer data
Themen des BerufsschulunterrichtsStunden
LF 1: Presenting the company, legal forms and organisation
LF 2: Offer, order and order confirmation
* Wie lange wurde welche Tätigkeit ausgeübt?
Datum, Unterschrift Auszubildende/r
Datum, Unterschrift Ausbildende/r oder Ausbilder/in
Datum, Unterschrift gesetzliche/r Vertreter/in
Datum, weitere Sichtvermerke (z. B. Lehrer/in)

Year 2 Initiating a foreign trade transaction

Ausbildungsnachweis (wöchentlich)
Name des/der Auszubildenden:
Ausbildungsjahr:2
Ausbildungsbereich:Export
Ausbildungswoche vom:
bis:
Betriebliche Tätigkeiten*Stunden
Processed an enquiry from abroad and calculated an offer with a delivery term (Incoterms)
Agreed payment terms (advance payment, letter of credit) with sales
Prepared the commercial invoice and packing list for a delivery
Agreed the export declaration and shipping date with the forwarder
36
Unterweisungen, betrieblicher Unterricht, sonstige Schulungen*Stunden
Briefing on export control and documentation duties in exports
Themen des BerufsschulunterrichtsStunden
* Wie lange wurde welche Tätigkeit ausgeübt?
Datum, Unterschrift Auszubildende/r
Datum, Unterschrift Ausbildende/r oder Ausbilder/in
Datum, Unterschrift gesetzliche/r Vertreter/in
Datum, weitere Sichtvermerke (z. B. Lehrer/in)

Year 2 Marketing and evaluating sales figures

Ausbildungsnachweis (wöchentlich)
Name des/der Auszubildenden:
Ausbildungsjahr:2
Ausbildungsbereich:Marketing and controlling
Ausbildungswoche vom:
bis:
Betriebliche Tätigkeiten*Stunden
Evaluated a customer survey and compared competitor prices for a product group
Maintained product pages in the online shop and prepared newsletter content
Evaluated revenue and contribution margin per product group in the spreadsheet
Posted incoming invoices and filed them in the booking batch
26
Unterweisungen, betrieblicher Unterricht, sonstige Schulungen*Stunden
Introduction to the key figures of the sales reporting
Themen des BerufsschulunterrichtsStunden
LF 6: Marketing concept, market research and marketing mix
LF 8: Evaluating value flows, key figures
* Wie lange wurde welche Tätigkeit ausgeübt?
Datum, Unterschrift Auszubildende/r
Datum, Unterschrift Ausbildende/r oder Ausbilder/in
Datum, Unterschrift gesetzliche/r Vertreter/in
Datum, weitere Sichtvermerke (z. B. Lehrer/in)

Year 3 Warehouse, transport and costing

Ausbildungsnachweis (wöchentlich)
Name des/der Auszubildenden:
Ausbildungsjahr:3
Ausbildungsbereich:Logistics and controlling
Ausbildungswoche vom:
bis:
Betriebliche Tätigkeiten*Stunden
Checked goods received and clarified stock differences during the stocktake
Compared transport offers from forwarders and scheduled a delivery route
Calculated the selling price with trade margin and procurement costs
Calculated warehouse key figures (stock turnover, storage time)
26
Unterweisungen, betrieblicher Unterricht, sonstige Schulungen*Stunden
Talk with my trainer to prepare for the final exam
Themen des BerufsschulunterrichtsStunden
LF 10: Cost and performance accounting, contribution margin accounting
Planning a project in trade: work breakdown structure and scheduling
* Wie lange wurde welche Tätigkeit ausgeübt?
Datum, Unterschrift Auszubildende/r
Datum, Unterschrift Ausbildende/r oder Ausbilder/in
Datum, Unterschrift gesetzliche/r Vertreter/in
Datum, weitere Sichtvermerke (z. B. Lehrer/in)

Vocational school learning fields

  1. LF 1Presenting the company and shaping your own role
  2. LF 2Processing orders with a customer focus
  3. LF 3Carrying out procurement processes
  4. LF 4Recording and documenting value flows
  5. LF 5Fulfilling sales contracts
  6. LF 6Developing a marketing concept
  7. LF 7Initiating foreign trade transactions
  8. LF 8Evaluating value flows
  9. LF 9Supporting business processes with digital tools
  10. LF 10Carrying out cost and performance accounting

Source: KMK framework curriculum for wholesale and foreign trade management, 13 Dec 2019 (LF 1–10; from LF 11 by specialisation). School topics go into the block “Themen des Berufsschulunterrichts”.

Tips for this training log

  • Name the stage of the goods and the system: “created order in the merchandise management system, checked availability” beats “processed orders”.
  • In foreign trade the documents count: write down which documents you prepared (commercial invoice, packing list) and which delivery term applied.
  • Prices, customer names and terms of real deals do not belong in the log. Describe the process with sample figures.
  • Note when you calculated key figures yourself. It shows you understand numbers rather than just read them.

Common mistakes

  • “Office work” or “order processing” every week with no process and result.
  • Internal prices and customer names in the log although the company treats them as confidential.
  • Forgotten vocational school days or hours that don’t match the roster.

Examples for other occupations